This prompt helps make useful content easier to read without talking down to the audience.
This prompt uses GCSE
Giraffes Can See Everything is a simple way to remember what to give AI before you ask it to help.
- Goal: what you want AI to help you do.
- Context: the role, audience, situation, and tone.
- Source: the notes, thread, document, data, or approved material AI should use.
- Expectations: the format, length, limits, and anything AI should avoid.
AI Fit
All AI. This prompt works well in most assistants because the task is rewriting and clarifying text. It works especially well when you tell AI who the audience is and what level of detail they need.
Where To Use It
Use this in Word with Microsoft 365 Copilot, Outlook, Copilot Chat, ChatGPT, or another approved workplace AI assistant. It can also help with Teams posts, internal articles, procedures, and training notes.
Access Or Licensing Notes
Basic use: any approved AI assistant that can rewrite text. Best use: Microsoft 365 Copilot when working inside Word, Outlook, or other Microsoft 365 apps. Make sure the content is approved for use with the selected AI tool.
When To Use It
Use this when a message, document, process, or explanation is technically correct but hard to understand.
Works With
Microsoft 365 Copilot
Copilot Chat
ChatGPT
Most workplace AI assistants
Copy-And-Paste Prompt
Use the GCSE framework to rewrite this content in clear, plain language. GCSE means Goal, Context, Source, and Expectations.
Goal: Make the content easier to understand while keeping the meaning accurate.
Context: Act as my plain-English editor. [who the audience is, what they need to do, and how familiar they are with the topic]
Source: [paste the confusing content]
Expectations:
- Keep the tone professional and respectful.
- Use plain language and short paragraphs.
- Keep important details, warnings, deadlines, and requirements.
- Define jargon or replace it with simpler wording when possible.
- Do not remove meaning just to make it shorter.
- List any parts that are unclear or may need expert review.Make It Yours
Before you run the prompt, fill in the GCSE fields:
Goal: Say whether you want the text clearer, shorter, friendlier, more direct, or easier to act on.
Context: Give AI a useful role, such as "act as my plain-English editor," then describe the reader role and familiarity with the subject.
Source: Paste the content you want rewritten.
Expectations: Tell AI what must stay, what can change, and what tone to use.
After AI rewrites the content, compare it to the original to make sure nothing important was removed or softened too much.
Security Reminder
Be careful with policy, legal, HR, medical, security, or compliance content. AI can improve clarity, but the final version may still need review by the right subject matter expert.