10 Practical AI Prompts You Can Use at Work Today

Use these prompts for common work tasks like email, meetings, documents, presentations, and data. The web guide stays current as prompts improve, and the PDF gives visitors a simple first edition they can save or share.

Published prompts in the guide

1. Turn rough notes into a professional email Use AI to turn incomplete notes or bullet points into a clear workplace email with a useful subject line and next action. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
2. Summarize a long email thread and identify required actions Turn a long, messy email thread into a plain-English summary, decision list, open questions, and action items. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
3. Prepare for a meeting using emails, documents, and prior notes Create a simple meeting brief with goals, background points, questions to ask, decisions, and preparation items. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
4. Convert meeting notes into decisions, owners, and deadlines Turn messy meeting notes into decisions, action items, owners, deadlines, open questions, and a follow-up draft. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
5. Draft a document from an outline or source material Turn an outline, notes, or approved source material into a clear first draft with useful headings. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
6. Rewrite confusing content in clear, plain language Make a message, document, process, or explanation easier to understand while keeping the meaning accurate. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
7. Turn a document into a presentation outline Turn a report, memo, or article into a slide-by-slide presentation outline with talking points. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
8. Analyze a spreadsheet and explain important patterns Use AI carefully to summarize patterns, outliers, follow-up questions, and chart ideas from approved spreadsheet data. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
9. Compare two documents and identify meaningful differences Compare two document versions and separate wording changes from meaningful changes in requirements, risks, or decisions. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready
10. Create a weekly status report from scattered updates Organize scattered updates into a concise weekly status report with progress, risks, decisions, and next steps. Works with: ChatGPT, Copilot Chat, Microsoft 365 Copilot, Workplace AI Assistants Ready

Responsible use reminder

Only enter workplace information permitted by your organization policies. Do not paste confidential, sensitive, regulated, or customer-specific information into an AI tool unless that tool is approved for that use.