This prompt turns scattered meeting context into a practical preparation checklist.
This prompt uses GCSE
Giraffes Can See Everything is a simple way to remember what to give AI before you ask it to help.
- Goal: what you want AI to help you do.
- Context: the role, audience, situation, and tone.
- Source: the notes, thread, document, data, or approved material AI should use.
- Expectations: the format, length, limits, and anything AI should avoid.
AI Fit
All AI. This prompt can work with any assistant if you provide safe source material. It is strongest in Microsoft 365 Copilot when Copilot can access the related meeting, emails, chats, and files you are allowed to use.
Where To Use It
Use this in Microsoft 365 Copilot, Copilot Chat, ChatGPT, or another approved workplace AI assistant. If using Microsoft 365 Copilot, you may be able to reference the meeting, related files, or recent messages directly. In other tools, paste only approved excerpts or summaries.
Access Or Licensing Notes
Basic use: any approved AI assistant with pasted meeting context. Best use: Microsoft 365 Copilot with access to your calendar, emails, and relevant documents. Access depends on your Microsoft 365 licensing and your organization permissions.
When To Use It
Use this before a meeting when you have background information scattered across messages, notes, or documents and want to walk in prepared.
Works With
Microsoft 365 Copilot
Copilot Chat
ChatGPT
Most workplace AI assistants
Copy-And-Paste Prompt
Use the GCSE framework to help me prepare for this meeting. GCSE means Goal, Context, Source, and Expectations.
Goal: Help me understand what I need to know, decide, ask, and bring to the meeting.
Context: Act as my meeting preparation assistant. [meeting name, audience, your role, and why the meeting matters]
Source: [paste or reference approved emails, notes, agenda items, documents, or prior decisions]
Expectations:
- Give me a short meeting brief.
- List the likely goals of the meeting.
- Identify important background points.
- Suggest questions I should ask.
- List decisions that may need to be made.
- List anything I should prepare before the meeting.
- Do not invent facts. Mark unclear items as "needs clarification."Make It Yours
Before you run the prompt, fill in the GCSE fields:
Goal: Say what "prepared" means for this meeting.
Context: Give AI a useful role, such as "act as my meeting preparation assistant," then include the meeting purpose, your role, and who else will be there.
Source: Add only the notes, agenda, or documents you are allowed to share with AI.
Expectations: Tell AI whether you want a brief, checklist, questions, risks, or decision points.
After AI responds, use it as a preparation aid. Do not assume the summary is complete unless you have checked the source material yourself.
Security Reminder
Only use meeting details, emails, chats, or documents that your organization allows you to use with AI. Be especially careful with personnel matters, legal topics, customer information, security details, and confidential business plans.