This prompt helps you turn scattered updates into a status report people can scan and use.
This prompt uses GCSE
Giraffes Can See Everything is a simple way to remember what to give AI before you ask it to help.
- Goal: what you want AI to help you do.
- Context: the role, audience, situation, and tone.
- Source: the notes, thread, document, data, or approved material AI should use.
- Expectations: the format, length, limits, and anything AI should avoid.
AI Fit
All AI. This prompt works in most assistants when you provide approved notes or summaries. It is strongest in Microsoft 365 Copilot when it can use approved work context across Microsoft 365.
Where To Use It
Use this in Microsoft 365 Copilot, Copilot Chat, ChatGPT, Word, Outlook, Teams, or another approved workplace AI assistant. If using a general chat tool, paste only approved updates and remove anything sensitive.
Access Or Licensing Notes
Basic use: any approved AI assistant that can organize notes. Best use: Microsoft 365 Copilot with access to approved emails, chats, files, and calendar context. Access depends on licensing, permissions, and organization policy.
When To Use It
Use this when updates are scattered across notes, emails, chats, documents, or memory and you need one clear weekly status report.
Works With
Microsoft 365 Copilot
Copilot Chat
ChatGPT
Most workplace AI assistants
Copy-And-Paste Prompt
Use the GCSE framework to create a weekly status report from these scattered updates. GCSE means Goal, Context, Source, and Expectations.
Goal: Create a clear weekly status report for [audience].
Context: Act as my status report assistant. [project/team name, reporting period, audience, tone, and what they care about most]
Source: [paste approved updates, notes, bullets, emails, or chat summaries]
Expectations:
- Organize the report into progress, completed work, risks, blockers, decisions needed, and next steps.
- Keep it concise and easy to scan.
- Use plain English.
- Do not invent progress, dates, metrics, or commitments.
- If something is unclear, list it under "Needs clarification."
- End with a short version I can paste into an email or Teams post.Make It Yours
Before you run the prompt, fill in the GCSE fields:
Goal: Say who the report is for and what it should help them understand.
Context: Give AI a useful role, such as "act as my status report assistant," then name the project, week, audience, and tone.
Source: Paste the updates you are allowed to use.
Expectations: Tell AI the sections, length, and level of detail you want.
After AI drafts the report, verify the dates, owners, risks, and commitments. Make sure the report does not make work sound more complete than it really is.
Security Reminder
Weekly updates can include sensitive operational, staffing, customer, financial, or project information. Use only approved AI tools and remove sensitive details when needed.